Accounts Payable (AP) departments are responsible for ensuring all valid invoices from vendors are processed, approved, and paid. From receiving invoices to payment and archiving, errors can arise in each step of the process. Invoices usually flow through several stages depending on organizational rules, which can make the whole process error prone.
Automating AP speeds up your invoice processing and eliminates high operational costs, late payment fees, and errors in the process.
Vendor invoices are usually obtained through different channels and in various formats like PDF, XML, JPG, and paper. Automating received invoices with sorting and categorization capabilities will simplify this process and will put all invoices through one funnel into your Account Payable department.
Data capture and verification
Invoices often need to be matched against other relevant documents, such as purchase orders and delivery notes. By automating data capture and verification, the information will automatically be digital, and the confirmation is possible with all available data sources such as ERP data.
Invoice routing and approval
In case invoices need to be approved by one or multiple persons in the organization, they need to provide the invoices to the correct person. With workflow automation, approving invoices doesn’t take much more than just a few mouse clicks, and the invoice will automatically be processed or routed to the next approver with your comments.