What happens with a fully automated invoice management process for outgoing and incoming invoices? Organizations see tremendous improvements in their ability to process invoices efficiently, on time, and with very few exceptions when invoices are a receipt or send digitally with e-invoicing.
Electronic invoicing is a crucial part of the current business practices and is a must-have for organizations that made big data, e-commerce, and analytics part of their company’s strategy. E-invoicing, most of all, implies the improvement of internal efficiency and competitivity in the market.
A recent study of Billentis (the E-invoicing report) teaches us that switching from paper/pdf invoices to an electronic variant has a potential saving up to € 6,60 per invoice looking at direct costs.
Are you still sending or receiving invoices in an envelope or as a PDF file? With the E-invoicing solutions of Dynatos, invoices can be sent and received in any preferred format, and through any channel.
Any format with E-invoicing
The solution of Dynatos acts as a funnel, directing all incoming and outgoing invoices into a single flow. Whether documents are sent or received in envelopes, by fax, as e-mail attachments, via XML, EDI, PDF, or via an E-invoicing platform like Peppol, Basware, or Tungsten.
The solution automatically extracts and validates relevant document data and then swiftly transfers it to the workflow and finance systems. The result is complete control and visibility of your invoices, regardless of their source or destination.
More and more companies have several P2P, ERP, or Finance systems within their organization. Integration is critical when realizing a mature solution that is ready for the future.
Flexibility and convenience are the drivers for Dynatos to integrate with your back-office system. With Dynatos you can incorporate out-of-the-box in several ways:
- Through web services
- Via data input & conversion
- Via virtual printer
- With a Smart Robot
Due to country-specific legislation, we see an increasing demand for E-invoicing. For example, the recent E-invoicing mandate released in Italy. It is not unlikely that E-invoicing legislation will also change shortly in your country. Besides that, storing E-invoicing documents also require legal archive solutions.
A digital archive allows you to manage and archive incoming and outgoing documents with their data in a structured environment. This archive applies to the legislation for legal archiving of invoices.
Documents (PDF, XML, or EDI) will be in the archive, along with the metadata for easy consult and access. The legal files can be accessed using a web portal with advanced search functionalities.
Dynatos is a certified provider of the PEPPOL Access Point.
Automatic life cycle management
Automate the life cycle of documents. In the function of the document type, you can determine the retention period in the system (for example, 7, 10, or 20 years).
Documents are secured in the archive by a hash signing algorithm. Therefore, verified with the audit trail of a report, integrity, and authenticity.
Extensive search features allow retrieving any document in no time, as long as you have the necessary access rights.
Sharing documents and their attachments with external people via secure links.
More than just invoices
The archive can be used for all documents, regardless of their size or file type.
Cost savings with E-invoicing
A recent study of Billentis (The E-invoicing report) shows that processing E-invoices instead of paper/pdf based invoices has a potential saving up to € 6,60 per invoice on your direct spend. Imagine the time and effort you will save on your indirect spend. Four domains of potential savings can be defined:
Savings on costs necessary to send invoices per postal mail, such as print consumables, print infrastructure cost, labor costs required to make an invoice ready to process, and more.
Savings on costs made to follow up unpaid invoices, to send reminders, or to send invoices to debt collection agencies.
(Indirect) Savings, which are the result of correct format and invoice shipping, that comes with more efficient follow up of payments on which the client can stimulate with faster refunds. For example, the automatic formatting and shipping of invoices with a payment reference and early payment discounts, sending of attachments, and delivery to platforms where it is possible to pay invoices immediately.
Savings on archiving costs of invoices on paper relative to E-archiving.
Are you ready for the future when you are looking at your invoicing processes? By choosing a Dynatos E-invoicing solution, you will be. Due to no necessary recurring investments, it is as well futureproof as cost-efficient.
Organizations can save millions of dollars if they reduce the use of paper. Imagine a world with paperless invoicing. It inevitably does affect environmental developments. Save our planet by using E-invoicing instead of a paper solution.