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Kofax AP Essentials

Formerly known as ReadSoft Online.

Kofax AP Essentials is secure, quick to implement, and offers a low cost of ownership (TCO) since there is no hardware to buy and maintain. But also, no software to install and upgrade. The unique functionality of the Kofax ReadSoft Online service provides organizations with optimal invoice processing efficiency. On the front end, its invoice processing component features an accurate optical character recognition (OCR) learning engine, which collectively brings together all of the knowledge of the entire user-base. With it, each new user benefits from the previous work, with different form types, and captured samples from documents. Subscribers will, in turn, realize faster capture times, quicker set-ups, and less need for verification. You can gain even further process efficiency through the business rule-driven automated workflow of Kofax AP Essentials.

The service can adjust in scale to manage any size of workload. Unlike traditional on-premise solutions, Kofax ReadSoft Online also addresses the unique financial needs of small and medium enterprises. Companies that process lower volume invoices for it are quick and easy to deploy and require no capital investments. Kofax AP Essentials, formerly ReadSoft Online is available from 1.000 invoices per year.

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Capture capabilities

#1

Adaptive, self-learning processing engine

It continuously improves in speed and precision. The software learns to locate pertinent data on an invoice, thereby delivering increasing value over time.

#2

Automatic Sorting of invoices

Differentiates suppliers from buyers and compares against data from your ERP system to determine invoice types like invoices or credit notes.

#3

Advanced Line-item data capture

Automatically recognizes line-item data. Even if line items differ in length, are not symmetrically spaced, or come from a multi-page invoice.

#4

Built-in support for regional variations

ReadSoft Invoices comes equipped with ready-to-use sets of country-specific settings. Including tax rates, date formats, currency characters, and more.

#5

Validation and Line Paring

Automatically performs validation of items such as sums and tax amounts. But also, pairs invoice line items with purchase order lines.

#6

Business system integration

The solution integrates seamlessly with leading ERP systems, such as SAP, Oracle, Microsoft Dynamics 365, and more.

Workflow capabilities

#1

Complete Invoice Automation

Process and control every step in the chain such as data collection and completion, data matching and validation, error resolution, workflow, audit, and monitoring.

#2

User-friendly web interface

Work in a user-friendly web interface for all routing and approval processes.

#3

Approval matrix

Automatically determines the workflow agent for a job, based on characteristics of the invoice (e.g., supplier id, invoice amount) and configurable parameters in the workflow design.

#4

G/L coding rules

Based on G/L coding done previously and the invoice type, the software will provide automatic coding suggestions.

#5

Validations – Matching

2-way and 3-way matching.

#6

Analytics

Workload and performance dashboards.

Automated invoice posting with Kofax AP Essentials

Maximize efficiency with AP Essentials.

Posts invoices automatically in Microsoft NAV, Microsoft Dynamics 365, NetSuite, and Coupa. Integrate other systems easily by using XML and Webservices.

  • Upload invoices for interpretation and data extraction. Check and correct interpreted data.
  • Validate, match, code, and approve PO and non-PO invoices.
  • Automatically transfer invoices and data to the target system(s).

Kofax AP Essentials for NetSuite

Oracle NetSuite customers require solutions for their paper and electronic-based invoicing OCR needs. Kofax AP Essentials for NetSuite provides customers with the most productive set of invoice extraction features on the market for their environments.

Kofax AP Essentials for NetSuite enables organizations to extract supplier invoice data seamlessly and affordably into NetSuite. Set-up is fast and requires no additional IT involvement, no upgrade fees, and without complicated and costly implementation projects. This highly scalable, multi-tenant cloud solution features a state-of-the-art HTML5 user interface that provides an intuitive user experience. Kofax AP Essentials for NetSuite is live 24/7 and is constantly monitored for optimum customer performance.

Related download

Download your Kofax AP Essentials for Netsuite product summary with technical specifications, key features, and more.

Kofax AP Essentials for Coupa

Coupa customers require solutions for their paper and electronic-based invoicing OCR needs. When properly addressed, customers accelerate their e-invoicing on-ramp, and business spends management return on investment. As a fully-certified Coupa Link solution, Kofax provides customers with the richest set of invoice extraction features on the market for their environments.

With Kofax AP Essentials enables organizations to extract supplier invoice data seamlessly and affordably into Coupa cloud platform. Set-up is fast and requires no additional IT involvement, no upgrade fees, and without complicated and costly implementation projects. This highly scalable, multi-tenant cloud solution features a state-of-the-art HTML5 user interface that provides an intuitive user experience.

Related download

Download your Kofax AP Essentials for Coupa product summary with technical specifications, key features, and more.

Kofax AP Essentials for Microsoft 365

Microsoft offers various ERP solutions. Microsoft Dynamics 365 for Finance and Operations (D365 F&O, formerly Microsoft Dynamics AX) supports large and fast-growing organizations dealing with end-to-end operations with complex business processes. It helps us make quick and informed decisions and adapt quickly to the changing world and thereby drive business growth. Microsoft Dynamics 365 Business Central / Microsoft Dynamics Navision focuses on small to medium-sized companies dealing with less complicated business operations.

Microsoft customers need a solution to automatically recognize and integrate incoming paper and/or electronic invoices with Coupa. Kofax AP Essentials for Microsoft offers customers the richest set of invoice extraction features on the market. Kofax AP Essentials for Microsoft Dynamics 365 Finance and Operations and Microsoft Dynamics 365 Business Central enables organizations to process supplier data seamlessly and at a low cost. Installation is fast and requires no additional IT involvement, no upgrade costs, and no complex and costly implementation projects. This highly scalable cloud solution features modern HTML5 user interfaces that provide an intuitive user experience.

Related download

Download your Kofax AP Essentials for Microsoft 365 product summary with technical specifications, key features, and more.

Interested in Kofax AP Essetials, formerly ReadSoft Online?

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