Lithuania is set to modernize its e-Invoicing system for public sector entities. Beginning on July 1, 2024, invoice submissions will transition from the E-sąskaita system to the General Information System for Account Administration (SABIS). This move aims to streamline processes, reduce bureaucracy, and ensure the accuracy and confidentiality of transactions.
Directive Compliance:
According to Resolution no. 405, all invoices must adhere to the European standard for e-Invoicing, aligning with Directive 2014/55/EU on e-Invoicing in public procurement. This ensures uniformity and interoperability across the EU.
Role of NBFC:
The National Centre for General Functions (NBFC) is at the forefront of this transition. Their goal is to enhance SABIS and promote the use of e-Invoices through the PEPPOL network, a widely recognized platform for electronic document exchange.
Modernization Goals:
The project aims to update the outdated E-sąskaita system by switching to a new technological platform. This includes improving invoice preparation, reception, and control processes, expanding integration with the CVP IS, and ensuring robust interfaces with financial accounting systems (FABIS) and other business management systems (ERP) or document management systems (DBSIS).
User-Friendly Environment:
SABIS will feature a user-friendly interface, improved system performance, enhanced security, increased simultaneous user capacity, and software updates for greater system stability. The goal is to implement a seamless automated process from contract signing to invoice payment.
Preparation and Implementation:
A feasibility study, system policy updates, and a new system architecture were prepared for the modernization. In March 2023, contracts for the development, implementation, and technical maintenance of SABIS were signed with UAB “Novian pro,” valued at 1.087 million euros.
Submission Methods:
There are three ways to submit invoice data:
- Manually to SABIS platform
- Through an API connection with SABIS
- Via the PEPPOL network
Timeline and Compliance Updates:
- Until December 31, 2024, electronic financial documents can be submitted using either the European e-Invoicing standard or through the E-sąskaita system.
- From January 1, 2025, all electronic invoices must be submitted via the PEPPOL network unless technical constraints prevent this, in which case the E-sąskaita system can be used.
- Exemptions apply for oral contracts and low-value invoices until December 31, 2024.
Resources:
For more information on SABIS, visit the official site. Technical documentation can be found here. More information about Resolution no. 405, is available here. All information is in Lithuanian.
Key Takeaways
- Transition Date: July 1, 2024
- System Update: Moving from E-sąskaita to SABIS
- Compliance: Invoices must follow the European standard per Directive 2014/55/EU
- Objective: Streamline invoicing, reduce bureaucracy, and promote the use of PEPPOL network
- Modernization Goals: Enhance processes, expand integrations, and improve user experience
- Submission Methods: Manual, API, or PEPPOL network
- Timeline: Compliance deadlines extend through December 31, 2024, with full PEPPOL integration by January 1, 2025
- Authority: NBFC leads the modernization effort
