From January 1, 2026, e-invoicing will be mandatory for B2B transactions in Germany. To meet legal requirements, businesses must adopt structured electronic formats like XRechnung or ZUGFeRD. Are you prepared?
Understanding XRechnung & ZUGfeRD
XRechnung is the official XML-based format for B2G transactions in Germany. This structured digital format ensures automated processing, reducing errors and manual effort. ZUGFeRD combines structured XML data with a PDF/A-3 file, making it machine-readable and easy for humans to read. It’s ideal for B2B transactions and aligns with European e-Invoicing standards (EN 16931).
Why it matters
Standardized e-invoicing brings several benefits:
- Error reduction and compliance: Minimizes manual data entry, ensuring accuracy and regulatory adherence.
- Seamless ERP integration: Automates invoice validation and processing within your ERP and financial systems.
- Efficiency and cost savings: Accelerates approval and payment cycles, reducing administrative costs.
- Scalability and international trade: Ensures compatibility with EU e-Invoicing standards for smooth cross-border transactions.
Mandatory e-invoicing: What to expect?
With the new regulations starting in 2026, businesses should prepare for these key changes:
- Structured electronic invoices only: Traditional PDF or paper invoices will no longer suffice for B2B transactions.
- Limited exemptions: Exemptions apply to B2C transactions, some tax-exempt sectors, and small cash payments under €250.
Streamline your e-invoicing with Routty
Use a platform to make your digital transformation as smooth as possible. Routty simplifies compliance with German and EU e-Invoicing standards, and also beyond that matter. With the Routty platform, you can:
- Send and receive invoices in XRechnung, ZUGFeRD, and other compliant formats.
- Convert documents into the correct format for seamless processing.
- Automate invoice management within your ERP or financial systems.
- Archive invoices securely in line with legal retention requirements.
- Utilize PEPPOL and EDI channels for reliable cross-border invoicing.
Download our datasheet to learn how modern e-Invoicing standards can transform your invoicing processes: Download here
